Terms & Conditions

General Hire Terms & Conditions

This agreement applies to the hire of equipment and goods ("items") by the customer ("Client") from The Barn Event Hire, trading under Aranui Dairies Limited ("Company"). Under this arrangement, the Client collects the items from the Company's premises and is responsible for their safe use, care, and timely return.

Upon payment of the hire invoice, the Client accepts all terms and conditions set out in this agreement. This agreement may not be modified unless agreed upon in writing by both parties.


1. Booking Confirmation

Once the Company has confirmed availability of the requested Items, the Client will either receive a deposit invoice or full invoice depending on how close to the booking date the order has been placed. Hired items must be paid for in full prior to collection.

The booking is confirmed once the money has been received and these Terms and Conditions have been signed and returned.


2. Payment

The remaining balance (including any applicable refundable bond) is due in full 7 days before the agreed hire date. If the booking is made within 7 days of the hire date, the full balance is due immediately upon confirmation.

All payments must be made via direct credit to the bank account shown on the Client's invoice.

The Client agrees to pay the invoiced amount for the items, and to cover any costs resulting from damage, loss, or use of the Items beyond the agreed hire period.


3. Terms of Hire

All Items remain the property of the Company at all times. The Client must not sell, sub-hire, or charge others for the use of the Items.

The hire period is as agreed in writing between the Client and the Company. If the Client wishes to extend the hire period, they must contact the Company in advance. An additional fee may apply.

Items are collected from and returned to the Company's designated collection and drop-off point. If someone other than the Client collects or returns Items on their behalf, that person must be made aware of these Terms and Conditions. The Client remains fully liable for any damage or loss regardless of who handles the Items.

In the event of adverse weather (wind, hail, rain), the Client must protect the items and move them to a suitable sheltered location if necessary.

If items are not returned by the agreed date without prior arrangement, the Client may be charged 20% of the total hire cost for each day they are overdue. Items not returned within 7 days of the agreed return date will be considered stolen and the matter reported to the Police.

If the Company has delivered the items in working order, it is not liable for any subsequent failure, damage, delivery delay caused by circumstances beyond its control, or breakages in transit.


4. Condition of Hired Items

All Items must be returned clean and in the same condition as when collected, including all original packaging and boxes.

Specific return requirements include:
•Tables: wiped down.
•Glasses, tumblers, and mugs: cleaned and returned in the boxes provided.
•Festoon lights: carefully looped and returned in their boxes.•Tablecloths: folded.
•Wooden log rounds: carefully stacked into the box provided.
•Woolpress Bars: deconstructed, and folded back in their packaging cloths.

The Client is responsible for ensuring all guests and event staff treat the items with care and respect. Any damage caused by any person at the event is the Client's responsibility.

A damaged item is one that cannot be re-hired or repaired. A lost item is one that is not returned or is returned broken beyond repair. Damage and loss includes vandalism, misuse, flooding, theft, fire, and natural disasters while in the Client's possession.

Where items are returned damaged or not returned, the bond (if paid) will be applied first. Any remaining balance will be invoiced to the Client at the full replacement cost, including any applicable freight costs. The Client may not offer to repair or clean damaged items themselves after collection.

The Client must not attach anything to items that may cause surface damage. Staples, pins, and tape are not permitted. Blue-Tac and string are approved for use only.

Items must only be used for their intended purpose.

It is the Client's responsibility to inspect all Items at the time of collection. Any pre-existing damage, faults, or shortages must be reported to the Company immediately at collection. Claims made after the items have been returned will be treated as damage or loss caused during the hire period.


5. Collection and Return of Items

Items are to be collected from and returned to the Company's designated collection point, at the dates and times agreed upon in writing.

The Client agrees to return all items to the Company's possession in full by the agreed return date and time.


6. Limitation of Liability

The Company accepts no responsibility or liability for any accident, incident, damage, or loss to the Client or any third party, or their property, arising from the Client's use of the items. The Company's obligations are limited to those explicitly set out in this agreement.


7. Force Majeure

The Company will make every reasonable effort to fulfil its obligations. However, the Company is not liable for any failure to do so due to unforeseen or uncontrollable circumstances, including but not limited to earthquakes, floods, fires, pandemics, states of emergency, vandalism, theft, or government actions. In such an event, the Client will be refunded in full.